AFRICAN STUDIES ASSOCIATION SEEKS APPLICANTS FOR THE POSITION OF “PROGRAMS MANAGER”

Job Title: Programs Manager
Reports To: Executive Director
Type of Position: Regular Full-Time
Salary: Competitive with Comprehensive Benefits, Commensurate with Experience
Start Date: Flexible, ASAP
Location: Flexible, but able to travel regularly to New Brunswick, NJ

ORGANIZATION DESCRIPTION

Established in 1957, the African Studies Association is a leading scholarly organization dedicated to the study of Africa. With almost 2,000 individual and institutional members worldwide, the ASA encourages and enables the production and dissemination of knowledge about Africa. The ASA provides scholars, activists, and other public figures with an infrastructure by which to conceive collaborations and develop research agendas. It also acts as a fulcrum for political advocacy, building bridges between scholarship and public life. Our membership is wide and diverse, consisting of university faculty, students, teachers, activists, development professionals, policymakers and donors.

POSITION SUMMARY

Programs Manager
The Programs Manager works closely with the Executive Director and Office Manager on the ASA’s activities, with primary responsibility for organizing the annual meeting of the association, overseeing marketing and communication, recruiting and retaining ASA members, working with ASA coordinate organizations, supporting advocacy efforts, and overseeing other strategic initiatives, such as the Emerging Scholars Network.

POSITION RESPONSIBILITIES

Annual Meeting 25%
Liaise with the Annual Program Chairs and ASA Annual Meeting Committee to facilitate the CFP, Program Committee, and Annual Meeting (AM) program.
Design, implement, and manage the CFP process with the assistance of OpenWater (or relevant software) including submission collection, review, decision notifications, and session building.
Travel to the meeting venue to inform the AM Program schedule.
Facilitate annual Program Chair and Program Committee feedback and the development of best-practices.
Lead Annual Meeting preparations, including coordination of the participation of special speakers, board members, coordinate organizations, and ASA sponsors.
Assist Annual Member registrants with online access and payment questions with Admin Office Assistant.
Work on the Annual Meeting agenda and structure.
Support the logistics of ASA’s Exhibit Hall as necessary.
Compile necessary documents to produce the final program book.
Participate in the meeting as a key player in the onsite team which handles all aspects of the meeting logistics such as registration, the exhibit hall, and special events such as the Award Ceremony and keynote lectures.

Strategic Programs 20%
Liaise and support the Emerging Scholars Network (ESN) Executive Council including supporting ESN activities and events.
Support the Executive Director in developing, facilitating, and executing funded programs aligned with strategic goals.
Support the Executive Director in strategic and/or innovative programs for Exhibitors & LAC.
Make Annual Meeting strategic programming suggestions where necessary.

Marketing & Communications 20%
Manage and implement a communications plan for engagement with ASA members and broader community including website updates and social media.
Oversee the publication of ASA member communication pieces.
Take full editorial responsibility for ASA News, the ASA’s biannual newsletter.
Manage the ASA’s presence in social media, including updating the organizational accounts.
Identify potential strategic alliance for the ASA and serve as a point of contact for ASA partner organizations.
Update web content including aggregating dynamic information which reflects the current state of the field of African Studies and practical information.
Monitor ASA member satisfaction and requirements.

Membership Recruitment & Retention 10%
Identify new constituencies of potential ASA members and annual meeting participants.
Create new opportunities for the ASA to provide value-added services to its members.
Implement new initiatives designed at providing a more robust membership experience.
Design and manage member systems, including the ASA’s online membership database to capture ASA’s demographics.
Propose and implement members-only programming each year.
Assist ASA members with online access and navigation of the ASA Member Portal when necessary.

Coordinate Organizations 10%
Serve as primary point of contact for all ASA coordinate and affiliate organizations.
Follow-up on annual coordinate organization surveys, scheduling of coordinate organization meetings, and coordinate organization announcements.
Track coordinate organization compliance with operating agreement.
Process new coordinate organization applications for consideration by the ASA Board of Directors.
Distribute reports to coordinate organizations as requested and serve as a centralized point of contact for questions from coordinate organizations for the ASA accountant.
Encourage deeper engagement with coordinate organizations including the development of joint programming.

Advocacy 10%
Administer the ASA Advocacy Award Travel Stipend.
Monitor the state of the field and alert ASA members to advocacy opportunities.
Manage advocacy-related initiatives as directed by the ASA Board of Directors.
Support the advocacy efforts of ASA members, coordinate organizations, and others.

Executive Director Support 5%
Take and file Board Meeting Minutes.
Manage logistics related to all ASA Book Prizes once committees are set.
Manage logistics related to setting up and executing ASA’s election cycle.
Assist in the logistics, coordination, and execution of the annual Secretariat strategic planning meeting.

Qualifications:
• 2+ years working directly with a senior staff member in a non-profit or educational setting
• Bachelor’s Degree in a humanities or social science field required, MA+ preferred or equivalent combination of education or experience that demonstrates knowledge and understanding of higher education trends, non-profit management, coordination, facilitation, and report writing
• African Studies specialization/background preferred
• Ability and willingness to travel as required
• Independent, self-starter capable of self-directed project work
• Good judgement, commitment to honesty and transparency
• Exceptional communication skills and attention to detail
• Proficiency in WordPress, Slack, and Dropbox
• Experience with Adobe and Canva preferred
• Eye for graphic design and/or visual appeal preferred

ASA is a US-based equal opportunity employer. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise us in writing of specific requirements at the time of application.
Must be a US citizen or legal permanent resident to apply.

To Apply:
Qualified applicants should send a resume or CV and letter outlining interest in the position, qualifications, and experience to the Interim Executive Director of the ASA, Alix Saba ([email protected]). Review of applications will begin immediately. Applications will be accepted on a rolling basis until the position is filled.