Academic Assistant, Sociology & Anthropology; Critical Black Studies at Bucknell University

The Academic Assistant provides essential support to faculty in Anthropology & Sociology and Critical Black Studies. The Academic Assistant is responsible for broad oversight in administering the department including clerical, student support, and faculty coordination duties including events and special projects. This position may perform duties of a sensitive and confidential nature and may supervise student workers. This position reports to the faculty Department Chair and works under the coordination of the Lead Academic Assistant.

Job Duties:

-Provides administrative support overseeing daily operations of the department including purchasing supplies and maintaining inventory, processing purchase orders, maintaining confidential records, assembling course materials, modifying course catalogue, and preparing brochures and other department related tasks. Serves as the department’s key coordinator.
-Serves as the main point of contact for operations of the department both internally and externally to the University including relevant policies and procedures. Demonstrates exceptional customer service skills such as tact, professionalism, teamwork and friendliness.
-Coordinates special events for the department including symposia, conferences, field trips, performances, etc. Arranges student and guest speaker travel; processes honorariums.
-Coordinates preparation, setup and logistics for these events/functions.
-Administers the department/unit’s budget, including monitoring and tracking expenses for items paid and pending payment, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development. Ensures accuracy and compliance with the approved budget. Processes, purchase orders, check requisitions and travel advances.
-Arranges and processes, payroll records and stipends for students and assistants working for the department.
-Schedules and summarizes confidential student course evaluations (may include proctoring).
-Assists with faculty orientation and office set-up. Assists with tenure reviews (and others as necessary to department and college) including, but not limited to, coordination of student and DRC comments.
-Responsible for the administrative support for faculty recruitment search procedures, including online search, travel arrangements and schedules for interviews. Processes all materials (postings, applicant files, etc.) for department searches. Serves as the liaison with Human Resources in searches.
-Plans own workload, prioritizing key tasks, and ensures the appropriate allocation of time and effort to proactively achieve the required results while working independently.
-Supports accreditation and assessment reviews.
-Performs all duties and responsibilities using current processes, applications, and technology.

Sociology & Anthropology Specific Duties:
-Provide support as needed to any person. May provides summer backup support to academic offices with less than 12-month academic assistants.
-Works closely with BASS (Bucknell Anthropology and Sociology Society). Assists in the development of newsletters and club events.
-Processes all materials (postings, applicant files, etc.) for department searches.
-Assists with all Guest Speaker visitations. Including travel, accommodations, reservations, advertisements. etc.

Critical Black Studies Specific Duties:
-Facilitates the establishment of the Africana Studies Program and Major.

Minimum Qualifications:
-High school diploma/GED and two to three years of administrative/office experience
-Computer and software knowledge including word processing, spreadsheet, email and calendaring applications
-Strong written and verbal communication skills
-Exceptional customer service skills, strong attention to detail and ability to prioritize deadlines and successfully manage multiple priorities.
-Ability to handle sensitive confidential information in a responsible and appropriate manner
-Proactive approach to projects, problem solving, communication needs, and planning
-Must be able to work independently as well as in a team environment
-Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness
-Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc) including the willingness to develop and apply new skills