Reporting to the Assistant Director of the Boston University African Studies Center (ASC), the Program Administrator assists the ASC Director and Assistant Director with all administrative and program matters. This includes program administration, event planning, financial management, supervision of student employees, faculty appointment processing, coordinating, and marketing, website maintenance, financial aid processing, outreach, and other duties as assigned.
Administration and Operations of the Center:
Works with the Director and the Assistant Director of the African Studies Center and the Director of Finance and Administration at the Pardee School to ensure smooth administration and operations of the center.
Coordinates logistics for ASC events, including marketing, guest travel accommodations, catering, room reservation and setup.
Manages ASC purchasing: orders all supplies, educational materials, and equipment for the Center and its programs and provides recommendation on equipment purchases.
Coordinates with Director of African Language Program (ALP) and ALP faculty to schedule classes, book classrooms, coordinate student evaluations, and other activities related to the academic offering of the center.
Hires all ASC student staff, schedules and manages core ASC student staff, and supports the Outreach Manager with hiring Outreach Program student staff in BusinessLink.
Maintains ASC facilities in coordination with the Director of Finance and Administration of the Pardee School. Provides facilities planning on routine maintenance issues and IT needs in ASC offices, classrooms, and community spaces.
Manages all aspects of the ASC Internship Program including advertising, reviewing applications, setting up awards, administering reflections and surveys, and conducting interviews with on-site internship managers.
Works with the Director and the Assistant Director to manage financial and budgetary functions for the ASC.
Leads budget planning, monitoring, and forecasting of all restricted (Gifts and Endowments) and unrestricted accounts.
Supports the Assistant Director in their management of sponsored research projects. Assists with preparation and submission of grant and other funding applications, data collection, post award administration of sponsored research projects, and financial reporting as needed in coordination with the Assistant Director, Director, and PAFO (Post Award Financial Operations).
Prepares and submits disbursement requests, invoices, shopping carts, requisitions, honoraria, student payroll, and travel reimbursements.
Coordinates the annual financial aid and fellowship awards by collecting and organizing applications and tracking applicant data in service to the Financial Aid Committee.
Outreach and Communications:
Working with the Pardee School Communications and Marketing Associate:
Manages the ASC website to ensure content remains up to date, including staff, faculty, and research affiliate lists, and creates website content including event announcements, event highlights, faculty news, and announcements of research and funding opportunities;
Maintains ASC social media accounts; corresponds with academic units and student groups affiliated with the ASC; works with Pardee staff to promote African studies courses, language courses, and programs to BU community and Boston Consortium members; and manages the marketing, publicizing, planning and scheduling of lectures, conferences, and other events.
Attends campus events and major events including the Annual Meeting of the African Studies Association, UMass Africa Day, and Africa Day
at Boston Common to promote ASC programs and activities at the discretion of the Director.
Bachelor’s degree required, Master’s degree preferred.
Three to five years in higher education, and/or project management.
Strong organizational and problem-solving skills and keen attention to detail.
Strong verbal and written communications skills.
Proficiency in Microsoft Office, particularly Excel.
Requires flexibility and adaptability to new technology in a changing environment and a baseline understanding of project management phases, techniques, and tools.
Familiarity with SAP/Concur, managing social media (Facebook, Twitter, Instagram), and Mailchimp is a bonus but not required.
Ability to prioritize multiple projects and work well under pressure in a fast paced, rapidly evolving environment.
Knowledge of or experience with Africa preferred but not necessary.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
BOSTON, Massachusetts, United States
Grade 47 – $50,400 – $85,700